Privacy Policy

This privacy policy relates to Sports Leaders UK and the British Sports Trust, and relates to our obligations under the Data Protection Act 1998 and Privacy and Electronic Communications Act 2003. Information on both of these Acts can be gained from http://www.ico.gov.uk/.

To update your contact information relating to the privacy policy please click here.

Topics

What information do we collect about you?

We collect information about you when you register with us or place an order for products or services. We also collect information when you provide feedback or participate in competitions or activities run by us. Website usage information is collected using cookies.

If you are an individual registering for yourself, you must tell us your name and address, your date of birth and your gender so we can where necessary positively identify you against other people with the same name. We also ask for basic details about your racial and ethnic origins because it allows us to anonymously monitor whether we are reaching all parts of our community, and because we are obliged to tell our regulators. We ask for email addresses and telephone numbers so we can get in touch with you, and where necessary speed up any processing we do on your behalf, although you are not obliged to give this information. To unsubscribe from our marketing emails, please click on the link at the bottom of each email.

If you are representing an organisation, including Approved Assessment Centres, you must supply your name and address, your organisation's name and address, and your date of birth, so we can where necessary positively identify you against other people with the same name. We also ask for your website address, an email address, and telephone and fax numbers so we can get in touch with you, and where necessary speed up any processing we do on your behalf although you are not obliged to give this information. To unsubscribe from our marketing emails, please click on the link at the bottom of each email.

If you are purchasing merchandise, but do not want to register as an Approved Assessment Centre or as a learner or tutor, we keep your details so we can record who placed orders with us. We also ask fr your email address, telephone and fax numbers so we can get in touch with you, and where necessary, speed up any processing we do on your behalf although you are not obliged to give this information. To unsubscribe from our marketing emails, please click on the link at the bottom of each email.

If you are an Approved Assessment Centre or other third-party collecting third-party information from individuals, we will presume you have an effective privacy policy; that you have told all data subjects what you will use their data for; and that you will have told any candidates whose personal data you share with us, that you will be doing so.

How will we use the information about you?

We collect information about you to process your order, manage your relationship with us, and report selected data including certain sensitive personal information to our regulators and framework organisations. Where you have specifically agreed, we will email you about other products and services we think may be of interest to you, and share your details with other carefully selected organisations.

Where you have given us information through the internet, and you have enabled cookies, we use the information collected from the website to personalise your repeat visits to our website.

Marketing

We would like to send you information about other products or services of ours which may be of interest to you. If you have already consented to receive marketing, you can opt out at any time by clicking on the unsubscribe link at the bottom of any email you receive from us. You are also able to subsequently opt-in to receive information by contacting us in writing.

If you have opted in we may pass on some of your personal information to carefully selected organisations that can provide you with details of other sporting related opportunities.

Privacy and Electronic Communications Act 2003

If you have not previously chosen to opt in to be contacted by us, we will contact you only in certain circumstances. Those include obtaining your details previously when providing or discussing products or services; contacting you about your own similar products or services; and giving you the opportunity to opt out of receiving further marketing messages every time we contact you.

Sharing your information with our regulators

We are obliged under our framework agreement to give your personal information to our regulators and framework organisations whilst you are connected with us. If you do not want that to happen, you will have to stop our relationship, which you can do by contacting us on dataprotection@sportsleaders.org.

In England, Northern Ireland and Wales the Learning Records Service (LRS) offers a facility which stores learner participation and achievements collected directly from the Regulated Qualifications Framework (RQF) and the relevant awarding organisations. By providing personal information, relevant organisations will have access to your Personal Learning Record in order to assess achievements, awards and credits and to offer advice and guidance and to pull down funding for subsidisded qualifications. Learners will have complete visibility of their data and will be able to determine which organisations have visability of this data and which data they can view. LRS is operated by the Skills Funding Agency (SFA).

All organisations that will have access to the information you provide are registered under the Data Protection Act 1998.

You can find out how to opt-out of sharing participation and achievement data within LRS by visiting www.learningrecordsservice.org.uk or by telephoning the LRS customer helpdesk on 0845 602 2589. You can also opt-out by contacting the SFA service desk on 0370 267 0001 or emailing servicedesk@sfa.bis.gov.uk.

Access to your information and correction

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email dataprotection@sportsleaders.org or write to us at 24 Linford Forum, Rockingham Drive, Linford Wood, Milton Keynes, MK14 6LY. We may make a small charge for this service.

We want to make sure that your personal information is accurate and up-to-date. You can ask us to correct or remove information you think is inaccurate.

Cookies

Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. They enable us to recognise you when you enter the site again so you do not have to re-enter your personal details on the registration page and so that we can store items in your shopping basket between visits.

For further information visit http://www.aboutcookies.org/ or http://www.allaboutcookies.org/.

Sports Leaders UK uses cookies to help you in your interactions with the site. Some cookies are session cookies, lasting only for the duration of your visit and are deleted when you close your browser. No personally-identifiable data is collected. Examples of the sort of information that is collected via session cookies are provided below. This list is not exhaustive:

  • the last search term that you used within the site
  • your preference in terms of accessible viewing options
  • a unique ID to track your session from page to page

Certain cookies are persistent, meaning that they last beyond your session, enabling an enhanced user-experience when you return to the site. Again, a non-exhaustive list of examples of the use of persistent cookies includes:

  • the option to “Remember my username” when signing-in to the site

Sports Leaders UK uses Google Analytics to allow us to track how popular our site is and to record visitor trends over time. Google Analytics uses a cookie to help track which pages are accessed. The cookie contains no personally-identifiable information, but it does use your computer’s IP address to determine where in the world you are accessing the site from, and to track your page visits within the site.

From time to time, we may embed external content from third-party websites (e.g. YouTube) within our website. These websites may utilise cookies and the Privacy Policy that will apply to such third-party content will be that published on the website of that third-party content provider.

Other websites

Our website contains links to other websites. This privacy policy only applies to this website, so when you follow a link to other websites you should read their own privacy policies. Sports Leaders UK are not responsible for any decisions you may make about sharing your personal information with other organisations once you leave this website.

Looking after your information

We will retain your information for as long as it is necessary to provide you with the products and services you expect from us. This may mean holding your information for many years so you can obtain copies of that information or certification. You can ask us not to use that information any further, and we will ensure those records are marked accordingly.

Sports Leaders UK also follows strict procedures in the storage and disclosure of information in accordance with the UK Data Protection Act of 1998. Our security procedures mean that we may request proof of identity before we are able to disclose information to you.

By using this website, you consent to the collection and use of the information specified above.

The terms in this privacy document do not affect consumers' statutory rights.

Changes to our privacy policy

We keep our privacy policy under regular review, and will place any updates on our website, and will ensure that any copies sent to you are always up to date. This privacy policy was last updated on 14 December 2015, 8 July 2014, 9 July 2013 and previously on 10 March 2010.

How to contact us

Please contact us if you have any questions about our privacy policy or information we hold about you:

  • By emailing us at dataprotection@sportsleaders.org, or
  • By telephoning us on 01908 689180 and asking to speak to The Data Protection Officer, or
  • By writing to us at: Sports Leaders UK, 24 Linford Forum, Rockingham Drive, Linford Wood, Milton Keynes, MK14 6LY.

Sports Leaders UK are registered with the Information Commissioners Office [under number Z7871449].


Date printed: 23/10/2017

All information on this website is the property of Sports Leaders UK © 2016. All rights reserved.

Sports Leaders UK is the operating name of The British Sports Trust, a registered Charity 1095326. The British Sports Trust - Registered in England - Company Number 04597192. Registered Office: The British Sports Trust, 24 Linford Forum, Rockingham Drive, Linford Wood, Milton Keynes MK14 6LY.
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