Applying To Become An AAC

All organisations must become an AAC to deliver Sports Leaders UK qualifications by completing an AAC Application Form and a Course Application Form.

Applications can be made by using our electronic application service. If the electronic application is blocked by your organisation, please contact Sports Leaders UK Customer Service.

Helpful hints for completing your form:

• The AAC name is the title of the organisation.
• A minimum of two people are needed to deliver a qualification. An Internal Verifier, and a Tutor/Assessor (either person could also be the Centre Course Manager).
• At least one person per AAC must have attended Sports Leaders UK Tutor Training within the last three years.
• The Internal Verifier is someone within your organisation that can verify the assessment decisions being made by the Tutor/Assessors. This person cannot internally verify a unit that they have helped to deliver and/or assess.
• Once accredited, a centre will receive AAC status for all Sports Leaders UK's qualifications.
• To run a course at a site different to that of the AAC (an additional site), a Course Application Form must be completed for each additional site. If multiple courses are being delivered at different sites, each site must be registered with Sports Leaders UK.

AAC accreditation

All organisations must be accredited as an AAC before they can start to deliver a qualification. If you are a new centre, when you submit your AAC Application Form you will be contacted by a Sports Leaders UK Quality Assurance Officer who will arrange to accredit your centre.

The Quality Assurance Officer will want to check and discuss the following:

• That facilities are acceptable.
• That the standard and range of equipment is acceptable.
• That there are active Equity and Health and Safety policies.
• That the venue and tutor insurance fulfils Sports Leaders UK requirements, i.e. minimum of £5,000,000.
• That the location of learner's records is secure.
• Internal Assessment and Internal Verification Records have been prepared.
• That the centre has up-to-date Tutor Resources for the appropriate qualifications and awards.
• That staff roles and responsibilities of the Centre Course Manager, Tutor/Assessor, Internal Verifier, Independent Assessor and the External Verifier are known and understood.
• The importance of the AAC Manual and Technical Updates.

When you have received AAC status, you will receive a certificate.

Applying to deliver a qualification

Sports Leaders UK requires all AAC's to complete a Course Application Form for each qualification that they are planning to deliver. The centre must complete a separate application form for each cohort of learners they are registering, in order for Sports Leaders UK to maintain accurate course history records. If a whole year group is being taught in groups of 20 by four different tutors then you should submit four application forms. Each course will be allocated a course number for learners and tutors to quote in all correspondence.

Application forms must be:

• Submitted for each type of qualification being delivered.
• Submitted for each cohort of learners being registered.
• Authorised/signed by the Centre Course Manager.

Registering learners

Every learner undertaking a Sports Leaders UK qualification must be registered within four weeks of the course start date. The Learner Registration Form from the Record of Achievement must be completed and returned to Sports Leaders UK, for each learner. Photocopied pages cannot be accepted. Tutor/Assessors are responsible for ensuring that all registered learners are the minimum required age at the start date of the course.

For information on insurance please see Learner Insurance.

Returning Records of Achievement

Credit notes can only be issued for Records of Achievement if they are returned within three months of the course start date on an active course. Records of Achievement that are used or returned three months after the course start date will not be credited. Records of Achievement cannot be transferred and used for different courses as they are issued against a course number.

From the 1st January 2012, any Records of Achievement that are returned to our warehouse (Returns Department, c/o Ark-H Handling Ltd, Unit 1 Kenneth Way, Wilstead Industrial Park, Wilstead, Bedfordshire, MK45 3PD) or returned to Sports Leaders UK Head Office in Milton Keynes with an opened wrapper, will not be credited.

All correspondence should be sent to Sports Leaders UK Head Office in Milton Keynes. Please do not include any other paperwork with your Record of Achievement returns as these are delivered directly to our warehouse.

Claiming certificates

At the end of the course, the Tutor/Assessor must sign the Learner Certification Form in the Record of Achievement to validate that each learner has achieved some or all of the units. The Tutor/Assessor must also sign to confirm that they have seen the learner's completed and signed Independent Assessor Form. Also, depending on which qualification the learner has completed, the Tutor/Assessor will also need to sign to confirm sight of other documentation*.

Before you claim your certificates, please make the following checks. Please note that if any signatures do not match Sports Leaders UK records, they will be returned to the Centre Course Manager, which may cause delays to learners receiving their certificates.

• The Tutor/Assessor must sign and date the Learner Certification Form in the Record of Achievement to verify that learners have shown competence against the entire syllabus.
• Once signatures are in place, please return the Learner Certification Forms to Sports Leaders UK, 23-25 Linford Forum, Rockingham Drive, Linford Wood, Milton Keynes, MK14 6LY.
• If you wish to clarify who can sign for certificates, please contact Customer Service on 01908 689 180.

The signed Learner Certification Form from the Record of Achievement must then be returned to Sports Leaders UK to be processed. Certificates and badges for the successful learners will then be sent to the Centre Course Manager.

*Level 2 Award in Community Sports Volunteering - Sign to confirm that each learner has a valid and current National Governing Body certificate, and that you have seen all three completed and signed Independent Assessor Forms.

*Level 3 Certificate in Basic Expedition Leadership/Level 3 Award in Day Walk Leadership - Sign to confirm that each learner has a completed and signed Leadership Log and Walking Log.

*Level 3 Certificate in Higher Sports Leadership - Sign to confirm that each learner has a valid and current National Governing Body certificate, and that you have seen all three completed and signed Independent Assessor Forms.