Applying to become an AAC
All organisations must become an AAC to deliver Sports
Leaders UK qualifications by completing an
AAC Application Form and a Course Application Form.
Applications can be made by:
Helpful hints for completing your form:
-
The AAC name is the title of the organisation.
-
A minimum of two people are needed to deliver a
qualification. An Internal Verifier, and a Tutor/Assessor
(the latter person could also be the Centre Course
Manager).
-
At least one tutor per AAC must have attended Sports
Leaders UK Tutor Training within the last three years.
-
The Internal Verifier is someone within your organisation that
can verify the assessment decisions being made by the
Tutor/Assessors. This person cannot internally verify a unit that
they have helped to deliver and/or assess.
-
Once accredited, a centre will receive AAC status for all
Sports Leaders UK's qualifications.
-
To run a course at a site different to that
of the AAC (an additional site), a
Course Application Form must be completed for each additional
site. If multiple courses are being delivered at different
sites, each site must be registered with Sports Leaders
UK.
AAC accreditation
All organisations must be accredited as an AAC before they
can start to deliver a qualification. If you are a new centre, when
you submit your AAC Application Form, you will be contacted by a
Sports Leaders UK External Verifier to arrange an accreditation
visit at your centre.
The External Verifier will want to check and discuss the
following:
- That facilities are acceptable.
- That the standard and range of equipment is acceptable.
- That there are active Equity and Health and Safety
policies.
- That the venue and tutor insurance fulfils Sports Leaders UK
requirements, i.e. minimum of £5,000,000.
- That the location of candidate's records is secure.
- Internal Assessment and Internal Verification Records have
been prepared.
- That the centre has up-to-date Tutor Resource Packs for the
appropriate qualifications and awards.
- That staff roles and responsibilities of the Centre Course
Manager, Tutor/Assessor, Internal Verifier,
Independent Assessor and the External Verifier are known and
understood.
- The importance of the AAC Manual and Technical Updates.
When you have received AAC status, you will receive a
certificate. The certificate will expire in 12 months and you
will be asked if you want to renew. Certificates are renewed
on an annual basis, accompanied by an invoice.
If the organisation also needs Tutor/Assessors to be
accredited, then the External Verifier will arrange for this
to happen simultaneously.
Applying to deliver a qualification
Sports Leaders UK requires all AAC's to complete a Course Application Form for
each qualification that they are planning to deliver. The centre
must complete a separate application form for each cohort of
candidates they are registering, in order for Sports Leaders UK to
maintain accurate course history records. If a whole year
group is being taught in groups of 20 by four different tutors then
you should submit four application forms. Each course will be
allocated a course number for candidates and tutors to quote in all
correspondence.
Application forms must be:
- Submitted approximately eight weeks prior to the course start
date to ensure that you have all the necessary resources required
for the start of your course.
- Submitted for each type of qualification being delivered.
- Submitted for each cohort of candidates being registered.
- Authorised/signed by the Centre Course Manager.
Accrediting a new Tutor/Assessor
If it is the first time that a tutor has applied to deliver a
course as a Tutor/Assessor, an External Verifier will arrange an
accreditation visit with them before the course starts. The
External Verifier will want to check and discuss the following:
- Course plan.
- Staffing (including CV, and other relevant certificates (for
example, Sports Leaders UK Tutor Training).
- Details of links with other organisations.
- Tutor Resource Pack.
- Any other resources you intend to use.
Registering candidates
Every candidate undertaking a Sports Leaders UK qualification
must be registered within one month of the course start date. The
Candidate Registration Form from the Record of Achievement must be
completed and returned to Sports Leaders UK, for each
candidate. Photocopied pages cannot be
accepted. Tutor/Assessors are responsible for ensuring that
all registered candidates are the minimum required age at the start
date of the course.
Returning unused Record of Achievements
Credit notes can only be issued for Record of
Achievements if they are returned within three months of the
course start date on an active course. Record of Achievements
that are used or returned after three months of the
course start date will not be credited. Record of Achievements
cannot be transferred and used for different courses as they are
issued against a course number.
Claiming certificates
At the end of the course, the Tutor/Assessor must sign the
Candidate Certification Form in the Record of Achievement to
validate that each candidate has achieved some or all of the units.
The Tutor/Assessor must also sign to confirm that they have seen
the candidate's completed and signed Independent Assessor Form.
Also, depending on which qualification the candidate has completed,
the Tutor/Assessor will also need to sign to confirm sight of other
documentation*.
Before you claim your certificates, please make the
following checks. Please note that if any signatures do not match
Sports Leaders UK records, they will be returned to the Centre
Course Manager, which may cause delays to candidates receiving
their certificates.
- The Tutor/Assessor must be accredited by Sports Leaders UK.
Attending a Tutor Training Day does not accredit someone as
a Tutor/Assessor.
- The Tutor/Assessor must sign and date the Candidate
Certification Form in the Record of Achievement to verify that
candidates have shown competence against the entire syllabus.
- Supporting Tutors can sign against individual units, but only
Sports Leaders UK accredited Tutor/Assessors can sign against the
entire syllabus.
- Once signatures are in place, please return the Candidate
Certification Forms to Sports Leaders UK, 23-25 Linford Forum,
Rockingham Drive, Linford Wood, Milton Keynes, MK14 6LY.
- If you wish to clarify who can sign for certificates, please
contact the Awards Administration Department on 01908 689
180.
The signed Candidate Certification Form from the
Record of Achievement must then be returned to Sports Leaders UK to
be processed. Certificates and badges for the successful candidates
will then be sent to the Centre Course Manager.
*Level 2 Award in Community Sports Leadership -
Sign to confirm that each candidate has a valid and current
First Aid certificate.
*Level 3 Certificate in Basic Expedition
Leadership/Level 3 Award in Day Walk Leadership - Sign to
confirm that each candidate has a valid and current
First Aid certificate (eight hours), and completed and
signed Leadership Log and Walking Log.
*Level 3 Certificate in Higher Sports
Leadership - Sign to confirm that each candidate has a valid and current
First Aid certificate, a valid
and current National Governing Body certificate, and that you
have seen all three completed and signed Independent Assessor
Forms.
