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You may have recently received a letter requesting an update of your contact information and to give consent for your information to be used in accordance with the Privacy Policy below. Please fill in the following form to respond to this.

Privacy

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Full Privacy Policy

This privacy policy relates to Sports Leaders UK and the British Sports Trust, and relates to our obligations under the Data Protection Act 1998 and Privacy and Electronic Communications Act 2003. Information on both of these Acts can be gained from http://www.ico.gov.uk/.

Topics

What information do we collect about you?

We collect information about you when you register with us or place an order for products or services. We also collect information when you provide feedback or participate in competitions or activities run by us. Website usage information is collected using cookies.

If you are an individual registering for yourself, you must tell us your name and address, your date of birth and your gender so we can where necessary positively identify you against other people with the same name. We also ask for basic details about your racial and ethnic origins because it allows us to anonymously monitor whether we are reaching all parts of our community, and because we are obliged to tell our regulators. We ask for email addresses and telephone numbers so we can get in touch with you, and where necessary speed up any processing we do on your behalf, although you are not obliged to give this information.

If you are representing an organisation, including Approved Assessment Centres, you must supply your name and address, your organisation's name and address, and your date of birth, so we can where necessary positively identify you against other people with the same name. We also ask for your website address, an email address, and telephone and fax numbers so we can get in touch with you, and where necessary speed up any processing we do on your behalf although you are not obliged to give this information.

If you are purchasing merchandise, but do not want to register as an Approved Assessment Centre or as a learner or tutor, we keep your details so we can record who placed orders with us. You will need to supply details about your name and the receiving address, although we ask for other contact details to make it easier to contact you in the event of a problem with your order.

How will we use the information about you?

We collect information about you to process your order, manage your relationship with us, and report selected data including certain sensitive personal information to our regulators and framework organisations. Where you have specifically agreed, we will email you about other products and services we think may be of interest to you, and share your details with other carefully selected organisations.

Where you have given us information through the internet, and you have enabled cookies, we use the information collected from the website to personalise your repeat visits to our website.

Marketing

We would like to send you information about other products or services of ours which may be of interest to you. If you have already consented to receive marketing, you may opt out at a later date simply by contacting us. You are also able to subsequently opt-in to receive information by contacting us in writing.

If you agree, we shall pass on some of your personal information to carefully selected organisations that can provide you with details of other sporting related opportunities.

You have a right at any time to stop us from contacting you for marketing purposes or giving your information to other organisations.

Privacy and Electronic Communications Act 2003

If you have not previously chosen to opt in to be contacted by us, we will contact you only in certain circumstances. Those include obtaining your details previously when providing or discussing products or services; contacting you about your own similar products or services; and giving you the opportunity to opt out of receiving further marketing messages every time we contact you.

Sharing your information with our regulators

We are obliged under our framework agreement to give your personal information to our regulators and framework organisations whilst you are connected with us. If you do not want that to happen, you will have to stop our relationship, which you can do by contacting us. We may ask you to confirm that instruction in writing.

The Qualifications and Credit Framework (QCF) service is operated by the Learning Skills Council (LSC) for learners engaged within the QCF. LSC offers a service which stores learner unit and qualification achievements, and supports an Awarding Organisation in its ability to make awards of qualifications based on units awarded by other Awarding Organisations. The service will also offer Learning Providers the ability to access an individual's Record of Achievement for the purpose of providing advice and guidance.

All organisations that will have access to the information you provide are registered under the Data Protection Act 1998. At no time will your personal information be passed to organisations for marketing or sales purposes.

Individuals can opt-out of sharing QCF achievement data with those organisations listed in section 537A of the Education Act. Details of opting-out of data sharing can be found by telephoning the QCF service desk on 0870 267 0054.

Access to your information and correction

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email dataprotection@sportsleaders.org or write to us at 23-25 Linford Forum, Rockingham Drive, Linford Wood, Milton Keynes, MK14 6LY. We may make a small charge for this service.

We want to make sure that your personal information is accurate and up-to-date. You can ask us to correct or remove information you think is inaccurate.

Cookies

Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity.

For further information visit http://www.aboutcookies.org/ or http://www.allaboutcookies.org/.

You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However some of our website features may not function as a result.

Other websites

Our website contains links to other websites. This privacy policy only applies to this website, so when you link to other websites you should read their own privacy policies. Sports Leaders UK are not responsible for any decisions you may make about sharing your personal information with other organisations once you leave this website.

Looking after your information

We will retain your information for as long as it is necessary to provide you with the products and services you expect from us. This may mean holding your information for many years so you can obtain copies of that information or certification. You can ask us not to use that information any further, and we will ensure those records are marked accordingly.

Changes to our privacy policy

We keep our privacy policy under regular review, and will place any updates on our website, and will ensure that any copies sent to you are always up to date. This privacy policy was last updated on 10 March 2010.

How to contact us

Please contact us if you have any questions about our privacy policy or information we hold about you:

  • By emailing us at dataprotection@sportsleaders.org, or
  • By telephoning us on 01908 689180 and asking to speak to someone about our Data Protection policy, or
  • By writing to us at: Sports Leaders UK, 23-25 Linford Forum, Rockingham Drive, Linford Wood, Milton Keynes, MK14 6LY.

Sports Leaders UK are registered with the Information Commissioners Office [under number Z7871449].